24 Questions to Ask Yourself Before Speaking to Wedding Vendors

Planning a wedding comes with a lot of decisions, and working with the right vendors can make all the difference. Before reaching out to photographers, caterers, or florists, it’s important to have a clear idea of what you want. Not only does this make the conversations smoother, but it helps vendors give you more specific answers—and could even save you time and money in the long run.

Here are some key questions to ask yourself before meeting with each type of wedding vendor:

Officiant

• Do you want them to be religious or secular?

• Do you want to be able to customize the script?

Caterer

• What type of service do you want? buffet, plated or family style?

• What menu options are you looking for?

• Do you want the caterer to provide alcohol too?

Photographer

• How much time will you need them for?

• What photos do you want?

• Do you want getting ready photos? Do you want them to be there for dancing?

• Do you prefer candid shots or posed photos?

• Do you want a second shooter?

Videographer

• How long do you need them for? Full-day coverage, ceremony only, or a highlight reel?

• Do you prefer cinematic, documentary, or traditional style?

DJ

• Do you want a DJ or your own music via a speaker?

• Should the DJ also act as an MC?

• Do you have specific songs for key moments (first dance, cake cutting)?

Band/Musicians

• Do you want a live band or musicians for the reception?

• Do you want musicians for the ceremony?

Florist

• Do you want them to make altar arrangements and centerpieces?

• Do you want them to make bouquets, boutonnieres and corsages?

• What specific flower choices do you have?

• Do you have a specific theme or style in mind?

Decorator

• Do you need assistance designing the overall look of the event?

• Do you need ceremony décor, lighting, or drapery?

• Do you need someone to set up the décor on the wedding day?